Ontario County Civil Service Application Instructions

If the position you are applying for requires an exam, you should carefully read the announcement for the examination. The words exam and examination used in this application refer to New York State Civil Service exams.

All sections marked by a red asterisk ( * ) must be completed.


Information requested in this section (Name, social security # address) is required to process your application.

LEGAL ADDRESS: Information in this section is required for all applicants. Complete the requested information regarding your legal domicile. While you may receive mail at more than one address, you can be a LEGAL RESIDENT OF ONLY ONE DOMICILE at any given lime. If your legal residency is different from your mailing address, attach a separate document noting your mailing address.

PERMANENT LEGAL RESIDENCE: In accordance with Section 23-4 (a) of the Civil Service Law, preference in appointment may be given to residents in the jurisdiction where the vacancy exists. When preference in certification is given, an eligible must have been a resident of such municipality for at least one month prior to the date of certification and must be a resident of such municipality at the time of certification and appointment. It is the candidate’s responsibility to notify Ontario County Human Resources if their legal residence changes.

CHANGES TO CANDIDATE CONTACT INFORMATION: It is your responsibility to notify our office of any changes to your name, email address, USPS mailing address, phone number and legal residency. The Address Change Form is available from our website at: Complete and return the form to our office. Upon receipt of a properly completed form, our office will update your candidate information in our system.

EMPLOYMENT PREFERENCES: Check all that apply.

TESTING ACCOMMODATIONS: Accommodations in testing will be provided for individuals with disabilities. Persons who are requesting testing accommodations must make a request in writing clearly stating the type of accommodation requested and the reason for the request.

RELIGIOUS ACCOMMODATIONS: Most written tests are held on Saturdays. If you cannot take the test on the announced test date due to a conflict with a religious observance or practice, check the 'Testing Accommodations' box. We will make arrangements for you to take the test on a different date (usually the following business day).

ALTERNATE TEST DATE: The full Alternate Test Date Policy is available at:

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.

COMPLETE ALL QUESTIONS: Each “Yes” response requires that you provide additional details in the box provided. Provide specific details regarding the offense, nature of charges, dates, name of employer, etc.

VETERANS CREDITS: Honorably discharged veterans of war periods may apply for additional points to be added to their final passing score on civil service examinations. The Application for Veterans Credits, the Authorization for Disability Record, and additional information regarding the requirements are available on our website at: Follow the instructions on all forms carefully. In order to receive veterans credits, the completed forms must be received by this office before the eligible list, from this examination, is established.


Please read the exam announcement for the educational requirements, if specialized coursework or specific number of credit hours is required, attach a copy of your transcript. Follow all instructions on the screen. It is your responsibility to provide all pertinent educational information requested. Omissions or vagueness will not be interpreted in your favor.


Follow all instructions on the screen.


EXPERIENCE: Do not use a resume as a substitute for completing the application.


Read the examination announcement or job vacancy posting carefully. The position you are applying for may require specific information, such as: training certificates, professional licenses, transcripts, etc. These items may be attached to your application here. You may also attach additional information you feel is beneficial towards meeting the qualifications.


AFFIRMATION AND RELEASE: Read carefully and check the box before submitting the application.

FILING FEES: Refer to the examination announcement regarding the application processing fees. Do not send cash, check or money order.

The required NON-REFUNDABLE application and administrative fees must be submitted at time of application. If your application is disapproved or you are approved and do not appear for the examination, you forfeit the fees as no refunds will be made.

In accordance with Civil Service Law, Section 50.5(b), an exception to the fee requirements will be made only for persons who are unemployed and primarily responsible for the support of a household or who are receiving public assistance. To determine if you qualify for a WAIVER of the fee, check the appropriate fee waiver box for additional information and provide the required information and/or documentation.


and NOTICE will be emailed to all approved Applicants no later than 7:30 AM the day of the scheduled exam.

CROSSFILER: If you have applied to take a written test for other local jurisdictions (county, town, city) scheduled on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date of the test site at which you wish to take your examination, so arrangements can be made for you to take all exams at one test site. You must provide a list of all exam titles, numbers and locations for which you have applied. The Cross-filing form is available at: All examinations for positions in State government will be held at a State examination center.

Ontario County is an Equal Opportunity Employer and, as such, offers equal opportunities for all qualified applicants with no discrimination as to age, race, color, creed, sex, national origin, sexual orientation, military status, predisposing genetic characteristics, marital status, domestic violence victim status or disabilities and, in certain circumstances pursuant to Executive Law 296, conviction record. Any person with a disability requesting reasonable accommodations in order to participate in examinations will be accommodated.

PERSONAL PRIVACY PROTECTION LAW: The information provided in this application is requested pursuant to §50(3) of the New York State Civil Service Law for the principal purpose of determining the eligibility of applicants to participate in the examination(s) for which they have applied. This information will be used in accordance with §96(1) of the Personal Privacy Protection Law, particularly subdivisions (b), (e), and (f). Failure to provide this information may result in disqualification of the application. This information will be maintained by the Ontario County Department of Human Resources Department.